MYBOS alerts Building Managers and contractors when service dates are approaching
Benjamin Mees (General Manager)
Bmaus Building Managers use the MYBOS system, the “backbone of proactive maintenance”

The advantages of preventative maintenance

Preventative maintenance not only saves Owners Corporations money but keeps their buildings looking and performing at their best best.

Regular maintenance of common areas and facilities including foyer/lobby areas, lifts, corridors, gyms, pools, and car parks, and systems such as heating and air conditioning, security and fire, prevents and reduces the likelihood and frequency of breakdowns and costly ‘reactive’ repairs and replacements – which, in turn, reduces body corporate fees.

“An example is a small water leak that results from a system not receiving regular maintenance,” explains Ben Mees, Building Management Australia’s General Manager. “This slow leak goes unnoticed, giving it time to cause a breakout of dangerous mould throughout the surrounding carpet and concrete floor, as well as water stain, expand and crack the timber skirting boards and wall paper. The result is expensive and lengthy ‘reactive’ repairs and replacements that inconvenience residents for weeks.”

At Building Management Australia, preventative maintenance is a priority. We understand its ability to reduce running costs and maintain residents’ safety, security, convenience and comfort. We also know that having an effective preventative maintenance schedule with estimated future spends assists committees with budget planning for building improvements and additions.

Our building managers create and oversee effective proactive maintenance schedules for multiple areas, facilities and systems with the assistance of MYBOS, a cloud-based software. “MYBOS is the backbone of proactive maintenance,” says Mees.

MYBOS alerts our building managers and the relevant contractors when service dates are approaching, which ensures contractors are secured for the work. This also gives our building managers the opportunity to prepare, notify residents and track each contractor’s movement whilst on site, which is vital for ensuring compliance with COVID-19 regulations and protocol requirements. MYBOS also records all completed maintenance activity and reminds building managers and contractors of requirements such as insurance compliance and licences.

The right information crucial
Even the most sophisticated maintenance software is ineffective without a building manager who is diligent about inputting the right information at the right time. Our building managers are experienced with managing maintenance and understand the importance of uploading schedules for service reminder creation and details of previous maintenance, repairs and breakdowns, which are vital for setting future maintenance work budgets to present to strata committees and owner corporations.

Hands-on approach
Our building managers also undertake weekly and regular inspections of their building’s equipment, systems and structures and if they identify any concerns, they create scopes of works, source quotes, notify and provide recommendations to Strata Committees and Owners Corporations, and engage contractors – thus preventing bigger, more costly repairs.

The top 11 benefits of preventantive maintenance

• Lengthened asset lifespan
• Fewer interruptions to critical operations
• Equipment downtime is decreased
• Lower risk of breakdowns
• Increased efficiency (assets in good repair tend to operate better)
• Improved workplace health and safety
• Boost customer satisfaction
• Budget planning
• Cost savings
• Regular maintenance ensures warranties are maintained
• With manager recoding services, you can demonstrate regular maintenance to insurance companies, thus avoiding contributory negligence

BMAUS Proposal Request

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Building Managers provide a variety of services that help create a more convenient, efficient and cost-effective building. Strata buildings that have numerous lots – residential, commercial, retail – have an increased amount of traffic and activities which require a professional building manager to oversee and mitigate.

The costs of employing a single building manager can be significantly smaller than contracting individual roles simultaneously. Additionally, the costs of maintaining a building are additionally less than repairing problems. Having a service that helps preserve and enhance your most valuable asset is a smart investment.

Building Managers organise, control and delegate the strategic and operational management of a building. They are based on-site with a dedicated office from where they manage contractors and suppliers carrying out maintenance and upgrades and provide services such as security, cleaning, and property maintenance. Building Managers can issue keys, accept parcels and manage the adherence of the occupants to the registered by-laws.

Bmaus can assist the owners’ corporation with:
– The management of common property
– Controlling the use of common property by tradespersons and other non-residents
– The maintenance and repair of common property
– Duties such as concierge, security and cleaning

Building Managers usually manage strata buildings greater than 70 lots, however, they can manage smaller strata on a part-time basis at the Strata Committee’s discretion.

Strata Managers take direction from a building’s strata committee and their role involves duties similar to those of a banker, administrator and lawyer. Strata Managers manage the funds of the building’s owners, issue levy notices, pay contractors, and ensure the owners are complying with strata laws.

Building Managers are appointed by members of a Strata Committee. They are appointed at an AGM or EGM and are administered by the Strata Committee via a Strata Agent.

The Strata Committee of the owners corporation represents owners or owners’ nominees. It is responsible for the day-to-day running of the strata scheme and is elected at each annual general meeting (AGM). The owners corporation decides the number of strata committee members for the coming year at each AGM. An owners corporation may also employ a Strata Managing Agent and/or Building Manager to carry out some, or all, of the responsibilities of the strata committee.

Bmaus can provide a full-time or part-time Building Manager. Your building’s size, amenities and management requirements, as well as your budget, largely determine whether you require a full-time or part-time Building Manager.
Bmaus’s building management contracts are for a minimum of two years.

We create a tailored quote by discussing your tenant’s requirements and by conducting an on-site scope of work to assess your building’s maintenance and management requirements such as security, cleaning, coordinating/overseeing repairs and renovations, provision of valet parking, concierge, and/or mail/parcel management, and facilities maintenance such as gardening and maintenance of amenities such as gyms and/or swimming pools.

Yes, our Building Managers are experienced in managing buildings that have a mix of residential and commercial lots. Each of our managers has a strong understanding of the different tenant and operational requirements of mixed-use buildings.
Yes. All building management contracts can be redetermined as needed. Changes quite often occur in the first year of management as the building’s requirements become more fully known.
Ultimately, our Building Managers report to the strata committee, usually via the Strata Manager. Bmaus provides a comprehensive and thorough report on the building’s activities, which is issued either monthly, quarterly or biannually depending on the Strata Committee’s needs. In addition to the reports and the Building Managers, we also have a relationship manager and general manager who are always on-hand to provide support.
Bmaus has managers who work on the weekends, and some buildings have split shifts with two managers performing a total of 12 hours of onsite management. As always, we adapt services to meet the needs of the building and our clients.

Bmaus has managers who operate as full-time managers, part-time managers and, in some instances, a combination of remote and onsite managers. As with all our services, we tailor the manager’s hours to meet the needs of your building.

Bmaus employs several ‘floating’ / ‘relief’ Building Managers who are acquainted with your building and its operation and maintenance requirements. This ensures a continuity of quality service during times of leave.

Taking Building Management to a new level

Professionalism is key

Bmaus is an integrated building and facilities management company that has evolved to meet the needs of today’s strata buildings.

Most importantly, we understand we are a services company entrusted with the care and comfort of your homes.

With this in mind, we offer highly professional Building Managers with the necessary skills and aptitudes to meet the needs of your strata, from the simplest to the most complex.
Bmaus is the solution you’ve been looking for.

Our team members have strong expertise and experience in the following:

• Compilation of building defects
• Control of key and access systems
• Management and audit of security operations
• Supervision of communications systems
• Operation of concierge and reception service
• Reporting and advising the owners corporation of all building issues
• Supervision of contractors
• Control of furniture and goods entry and exit
• Enforcement of by-laws and rules relating to the property
• Attending owners corporation and other relevant meetings

To find out more about our services and how we can improve your building’s management, please contact us on 02 8356 7127 or email

We look forward to being an integral part of your building’s success!

Level 1, 23-25 Bay Street
Double Bay, NSW 2028.

02 8356 7127

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